Forecast Variance Month 2

Unit

Reported Budget Month 2

Reported at Other Committees

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 5

Forecast Outturn Month 5

Forecast Variance Month 5

Forecast Variance Month 5

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Director of Families, Children & Learning

0

0

0

0

0

0

0

0.0%

0

Health, SEN & Disability Services

0

0

0

0

0

0

0

0.0%

0

Education & Skills

24,877

0

0

0

24,877

24,877

0

0.0%

0

Schools

113

0

0

0

113

113

0

0.0%

0

Children's Safeguarding & Care

35

0

0

0

35

35

0

0.0%

0

Quality Assurance & Performance

0

0

0

0

0

0

0

0.0%

0

Total Families, Children & Learning

25,025

0

0

0

25,025

25,025

0

0.0%

Forecast Variance Month 2

Unit

Reported Budget Month 2

Reported at Other Committees

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 5

Forecast Outturn Month 5

Forecast Variance Month 5

Forecast Variance Month 5

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Adult Social Care

200

0

0

40

240

288

48

20.0%

0

Integrated Commissioning

515

0

0

0

515

515

0

0.0%

0

S75 Sussex Partnership Foundation Trust (SPFT)

0

0

0

0

0

0

0

0.0%

0

Public Health

0

0

0

0

0

0

0

0.0%

0

Total Health & Adult Social Care

715

0

0

40

755

803

48

6.4%

Detail Type

Amount
£'000

Project

Description

Adult Social Care

Variation

40

Knoll House Building Works

Variation of less than £0.100m.

Variance

48

Various schemes

Variances of less than £0.100m across the following schemes:

£0.008m - Ireland Lodge Building works.

£0.040m - Knoll House Building Works.

Forecast Variance Month 2

Unit

Reported Budget Month 2

Reported at Other Committees

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 5

Forecast Outturn Month 5

Forecast Variance Month 5

Forecast Variance Month 5

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Transport

22,989

5,304

0

2,000

30,293

30,293

0

0.0%

0

City Environmental Management

7,408

0

0

0

7,408

7,408

0

0.0%

0

City Development & Regeneration

19,657

0

0

(1,573)

18,084

18,084

0

0.0%

0

Culture, Tourism & Sport

13,465

0

38

781

14,284

14,284

0

0.0%

0

Property

19,474

500

0

0

19,974

19,974

0

0.0%

0

Total Economy, Environment & Culture

82,993

5,804

38

1,208

90,043

90,043

0

0.0%

Transport

Reported at other committee

1,404

Climate Assembly Action Fund Transport

Reported to P&R Committee on 21 July 2021 in the 'Allocation of Carbon Neutral and Climate Action Fund to transport Projects and Programmes' report.

Reported at other committee

3,900

Sustainability & Carbon Reduction Investment Transport

Reported to P&R Committee on 21 July 2021 in the 'Allocation of Carbon Neutral and Climate Action Fund to transport Projects and Programmes' report.

Variation

2,000

Brighton Marina to River Adur Works

Accelerated funding grant of £2.0m has been awarded by the Environment Agency to support the Brighton Marina to River Adur coastal protection scheme which has already received Grant in Aid award of over £12.0m for a 15 year maintenance works scheme jointly with Adur Council and the Shoreham Port Authority as reported to P&R Committee in July 2020. The £2.0m award will support the delivery of the design phase works, shingle recycling and some early capital works including the wave wall plus some timber and concrete repairs. The grant requires that the work is commenced and completed during 2021/22.

City Development & Regeneration

Variation

200

Improvements to New England House

City Deal funding required to support the continued development costs associated with the New England House redevelopment for this financial year.

Reprofile

(1,773)

Contribution to Housing JV

A review of the delivery of the first two sites at Portslade and Coldean resulted in Policy & Resources approving in October 2020 for the HRA to purchase 176 homes from the LLP. Since the TBM 2 report a revised programme of delivery at Portslade means that the point at which Golden Brick is reached will be before December 2021. The result of this revision is stage payments under the purchase agreement signed between the HRA and the JV will be earlier negating the need for any further equity loan contributions for these two sites.

Culture, Tourism & Sport

Variation

2,400

Royal Pavilion Estate (Phase 1)

Phase 1 of the Royal Pavilion Estate is requesting a project variation of £2.400m to ensure the completion of the project by summer 2022. The project is forecasting to incur additional capital costs of £1.646m following the latest cost programme from the contractors. The capital budget of the Royal Pavilion Estate Phase 1 project is now estimated to be £32.537m. The additional costs include a possible further 10-week delay, additional costs associated with the main contractor recovery stage and completion works coupled with preliminaries and professional fees. The contract has continued to draw down on contingency allowances and it is requested that a further sum of up to £0.200m additional contingency be approved to ensure contract completion.

Furthermore, the current project business case relied on a sum of up to £3.0m that would be raised through the fundraising programme. This amount raised has been dramatically reduced as a result of the pandemic and is now expected to be in the region of £2.5m. The £2.400m variation request includes a sum of up to £0.500m to cover the potential fundraising shortfall.  

During 2020/21 the council successfully bid to both the National Lottery Heritage Fund (NLHF) and the Arts Council England (ACE) for additional financial support. ACE funding of £0.459m from the ACE Kickstart allocation was awarded that supported costs that have arose as a result of the Covid-19 pandemic. An additional £1.000m was awarded from the Heritage Capital Kickstart Fund. This funding was part of the Department for Digital, Culture, Media and Sport’s Culture Recovery Fund package and similarly addressed funding shortfalls and cost pressures arising from the Covid-19 pandemic. This was reported to P&R Committee in February 2021.

The additional capital budget of £2.400m will be funded from borrowing under the Prudential Code with a repayment of 50 years in line with other approved borrowing for this scheme. Given the scheme’s importance to the city, local businesses and the visitor economy, it is proposed to utilise borrowing with the financing costs being met from within the council’s general fund revenue budget and this is proposed to be incorporated into the 2022/23 General Fund Budget reported to this committee. The estimated additional financing costs for this borrowing is £0.085m per annum.

Variation

153

Stanley Deason 3G Pitch Replacement

Additional unforeseen works at Stanley Deason Leisure Centre in respect of the replacement 3G pitch. Major remedial works required to concrete sub base to ensure the pitch meets the required playing standards. 

Variation

68

Prince Regent - Replace Mechanical Equip

Variation of less than £0.100m.

Reprofile

(2,000)

Saltdean Lido Restoration

Works associated with the Saltdean Lido have been delayed primarily due to the pandemic and a variation to 2022/23 is now required.

Reprofile

160

Stanley Deason 3G Pitch Replacement

Original profile was incorrect on capital project request form. All expenditure is now expected to take place this year including the additional unforeseen works. The profiled spend of £0.160m in future years is expected to be required for 2021/22.

Property

Reported at other committee

170

King Alfred Cathodic Protection System Repairs

Approved at March 2021 P&R Committee as part of the Annual Planned Maintenance Budget and Asset Management Fund Allocations 2021/22 report.

Reported at other committee

150

Madeira Terrace Structural Repair & Resurface

Approved at March 2021 P&R Committee as part of the Annual Planned Maintenance Budget and Asset Management Fund Allocations 2021/22 report.

Reported at other committee

(107)

Corporate Fire Risk Assessments

Approved at March 2021 P&R Committee as part of the Annual Planned Maintenance Budget and Asset Management Fund Allocations 2021/22 report.

Reported at other committee

287

Various schemes

Changes reported to other committees of less than £0.100m across the following schemes:

£0.090m - Westdene Ramp;

£0.085m - Pavilion Building Structural Repairs;

£0.057m - New England House Fire Improvements;

£0.050m - Brighton Town Hall Fire Stopping;

£0.025m - Weald Avenue Allotments Water Main;

£0.025m - Equality Act Improvements;

£0.020m - Stanmer Workshop - PMB Contribution;

£0.020m - Window Replacement Cottages Property Portfolio;

£(0.085)m - Statutory DDA Access Works Fund.

Forecast Variance Month 2

Unit

Reported Budget Month 2

Reported at Other Committees

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 5

Forecast Outturn Month 5

Forecast Variance Month 5

Forecast Variance Month 5

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Housing General Fund

2,740

0

0

0

2,740

2,740

0

0.0%

0

Libraries

250

0

0

0

250

250

0

0.0%

0

Communities, Equalities & Third Sector

0

0

0

0

0

0

0

0.0%

0

Safer Communities

0

0

0

0

0

0

0

0.0%

0

Total Housing, Neighbourhoods & Communities

2,990

0

0

0

2,990

2,990

0

0.0%

Forecast Variance Month 2

Unit

Reported Budget Month 2

Reported at Other Committees

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 5

Forecast Outturn Month 5

Forecast Variance Month 5

Forecast Variance Month 5

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

430

City Development & Regeneration

20,732

1,350

0

(6,626)

15,456

15,743

287

1.9%

(2,847)

Housing Revenue Account

69,732

3,175

0

(6,250)

66,657

62,361

(4,296)

-6.4%

(2,417)

Total Housing Revenue Account

90,464

4,525

0

(12,876)

82,113

78,104

(4,009)

-4.9%

City Development & Regeneration

Reported at other committee

1,350

Windlesham Close

Budget variation required as per the Estate Regeneration New Build line commentary. The project is currently in the planning stage and so only surveys and feasibility studies are expected during this financial year. The reprofiled budget will be used to fund the main construction expenditure with a start on site expected during Summer 2022.

Variation

(3,955)

Estate Regeneration New Build

Following P&R approval in July 2021 this budget has been earmarked for the development of homes at Windlesham Close. A variation is required in order to realign the budget to the Windlesham Close budget line.

Variation

3,955

Windlesham Close

Budget variation required as per the Estate Regeneration New Build line commentary. The project is currently in the planning stage and so only surveys and feasibility studies are expected during this financial year. The reprofiled budget will be used to fund the main construction expenditure with a start on site expected during Summer 2022.

Reprofile

(1,525)

Design Competition

The tender of the construction contract is required to be extended and as such the timing of the start on site will be delayed, which will see the profile of anticipated expenditure in 2022/23.

Reprofile

104

Victoria Road

A revised programme of delivery has been submitted by the council's Strategic Partners, the result of which is more spend is anticipated this financial year. These costs are expected and form part of the overall scheme costs reported to date.

Reprofile

(5,205)

Windlesham Close

Budget variation required as per the Estate Regeneration New Build line commentary. The project is currently in the planning stage and so only surveys and feasibility studies are expected during this financial year. The reprofiled budget will be used to fund the main construction expenditure with a start on site expected during Summer 2022.

Variance

155

Selsfield Drive

The final accounts for the construction of 30 homes at Hawkridge Court (Selsfield Drive) have now been settled. These costs were expected and form part of the overall scheme costs reported to date.

Variance

132

Various schemes

Variances of less than £0.100m across the following schemes:

£0.070m - Feasibility and Design - Housing Invest;

£0.058m - Moulsecoomb Hub – Housing;

£0.004m - Buckley Close.

Housing Revenue Account

Reported at other committee

515

New Housing Asset Management System

Project is in the early stages of delivery with only the initial costs being centred around the project teams costs. The budget is required for future years delivery costs.

Reported at other committee

2,660

Palace Place redevelopment

Timing and sequence of the delivery of this project will see the profile of anticipated expenditure in 2022/23 financial year during the  construction phases of the project .

Variation

190

Communal Rewire

Budget variation from Domestic Rewire to cover accelerated Communal Rewire programme.

Variation

(190)

Domestic Rewire

The new contract has had some issues in mobilising to full delivery.  Apprehension from residents following the pandemic has resulted in a lower uptake in tenanted properties. There have also be issues with the supply chain for key components and a shortage of skilled labour resulting in reduced capacity of contractors.

Variation

0

Various schemes

Variations of less than £0.100m across the following schemes:

£(0.090)m - Converting Spaces in Existing Buildings;

£0.090m - Oxford Street.

Reprofile

(220)

Roofing

A change in the planned start date for a major project whilst procurement, resident engagement and leaseholder consultation is undertaken means that some of this budget needs to be reprofiled to 2022/23 to reflect the revised spend profile.

Reprofile

(200)

City-Wide Loft Conv & Ext Project

A revised spend profile means that some of the budget needs to be reprofiled to 2022/23.

Reprofile

(3,560)

Structural Repairs

Changes to the planned start date for major projects whilst procurement, resident engagement and leaseholder consultation is undertaken means that this budget needs to be reprofiled to 2022/23 to reflect the revised spend profile. We will continue to monitor and update this throughout the financial year.

Reprofile

(500)

New Housing Asset Management System

Project is in the early stages of delivery with only the initial costs being centred around the project teams costs. The budget is required for future years delivery costs.

Reprofile

(100)

New Housing Works Management System

Project is in the early stages of delivery with only the initial costs being centred around the project teams costs. The budget is required for future years delivery costs.

Reprofile

(1,670)

Palace Place redevelopment

Timing and sequence of the delivery of this project will see the profile of anticipated expenditure in 2022/23 financial year during the  construction phases of the project .

Variance

270

Minor Capital Works

The overspend is attributed to the revised timescales in mobilisation of the Planned Works Programmes and urgent works that were not of sufficient scope to be added to a planned programme.

Variance

150

Lifts

Carry over of planned works identified for 2020/21, in addition to works planned for 2021/22 in long term plan.

Variance

(130)

Communal Fire Alarms

The new contract for Fire Alarms has had some issues in mobilising to full delivery. This and Covid restrictions have delayed programming system upgrades.

Variance

(256)

Next Steps Accommodation Program

The final 6 properties have been purchased as well as the final refurbishment costs being incurred for all properties acquired under this programme. There are no further costs are expected during this financial year. Property prices and anticipated capital works were lower than originally estimated.

Variance

(428)

Kitchens

The new contract has had some issues in mobilising to full delivery.  Apprehension from residents following the pandemic has resulted in a lower uptake in tenanted properties. There have also be issues with the supply chain for key components and a shortage of skilled labour resulting in reduced capacity of contractors.

Variance

(465)

Converting Spaces in Existing Buildings

Ongoing disruption to the delivery teams supply chains through materials and labour shortages has impacted on spend and completion of projects within 2021/22 . It is anticipated that the slippage cannot be recovered and will continue to present a key challenge in the coming financial year in anticipation of further disruption in the next 6 months.

Variance

(500)

Windows

The new contract has had some issues in mobilising to full delivery, in addition to delays in materials for manufacturing (driver shortages).

Variance

(1,100)

Elwyn Jones Court - Heating Project

This project had not been able to proceed in its current form due to higher costs than originally approved at committee and set out in the original feasibility study. This will require reassessment of options and opportunities, possible committee approval and procurement activity.

Variance

(1,620)

Fire Safety

(£1.200m) The response from resident consultation and the likely impact of the draft Building Safety Bill requires the council to review how to best proceed with the proposed sprinkler installation at these 2 properties. The works undertaken on this project so far have identified some of the resident, leasehold and technical challenges with the proposed project. This will be reported through to a future Housing Committee alongside the implementation of the draft Building Safety Bill.
(£0.420m) Revised timescales in mobilisation of the new contract, delays in materials for manufacturing (driver shortages) and greater demand for certified fire doors (due to the forthcoming Building Safety Bill) has resulted in an anticipated reduced spend for 2021/22.

Variance

(217)

Various schemes

Variances of less than £0.100m across the following schemes:

£0.057m – Housing Centre - Heating & Ventilation System;

£0.055m – Aerial Systems Upgrade;

£0.018m – New Housing Management ICT system;

£0.003m – Housing First;

£(0.010)m – Domestic Rewire;

£(0.040)m – Door Entry Systems & CCTV;

£(0.050)m – Condensation & Damp Works;

£(0.050)m – Ventilation;

£(0.100)m – Doors;

£(0.100)m – Main Entrance Doors.

Forecast Variance Month 2

Unit

Reported Budget Month 2

Reported at Other Committees

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 5

Forecast Outturn Month 5

Forecast Variance Month 5

Forecast Variance Month 5

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Finance

0

0

0

0

0

0

0

0.0%

0

HR & Organisational Development

0

0

0

0

0

0

0

0.0%

0

IT & D

2,799

0

154

0

2,953

2,953

0

0.0%

0

Procurement

0

0

0

0

0

0

0

0.0%

0

Business Operations

0

0

0

0

0

0

0

0.0%

0

Revenues & Benefits

0

0

0

0

0

0

0

0.0%

0

Total Finance & Resources

2,799

0

154

0

2,953

2,953

0

0.0%

Forecast Variance Month 2

Unit

Reported Budget Month 2

Reported at Other Committees

New Schemes

Variations, Slippages & Reprofiles

Reported Budget Month 5

Forecast Outturn Month 5

Forecast Variance Month 5

Forecast Variance Month 5

£'000

£'000

£'000

£'000

£'000

£'000

£'000

£'000

%

0

Corporate Policy

0

0

0

0

0

0

0

0.0%

0

Legal Services

0

0

0

0

0

0

0

0.0%

0

Democratic & Civic Office Services

0

0

0

0

0

0

0

0.0%

0

Life Events

38

0

0

0

38

40

2

5.3%

0

Performance, Improvement & Programmes

562

0

0

0

562

562

0

0.0%

0

Communications

0

0

0

0

0

0

0

0.0%

0

Total Strategy, Governance & Law

600

0

0

0

600

602

2

0.3%

Detail Type

Amount
£'000

Project

Description

Life Events

Variance

2

Replacement CTS Ambulance

Variance of less that £0.100m.